In a small business environment, cloud storage is the best way to protect yourself against data loss. The top three providers, and most commonly used, are Dropbox, Google Drive and OneDrive. All of these offer free accounts, and they’re a great place to start for getting your feet wet with cloud storage and seeing how it can improve your data storage systems.


OneDrive is available to anyone with a Microsoft account (including Hotmail) and includes 5GB of storage. If you need more space, you can pay for a subscription and get 1TB for $6.99/month or unlimited space for $13.70 (personal use only).

Google Drive

Google Drive is available to anyone with a Gmail account. It is free and offers up to 15GB of storage, and there are several options available on subscriptions ranging from 100GB ($2.49/month) to 30TB ($374.99/month).


Dropbox is free for registered members and comes with 2GB of storage. They offer subscription plans of 2TB ($15.39/month) and 3TB ($25.58/month).

Taking Advantage of Free Trials

If you want to test them out, OneDrive, Google Drive and Dropbox are all very easy to sign up for. Generally, you only require an email address. If you currently use Hotmail or Gmail, then you already have an account.

For storage capacity alone, Google Drive wins hands down. Google Drive also offers use of their suite of programs, and while these are not as powerful as their Microsoft counterparts, the price ($0) is hard to pass up. The layout and structure of the program may take a little while to get used to, but the collaborative functionality is worth it.

Subscribing to Upgrade your Storage Rates

If you’re using more than the free version can offer, it may be time to look at the paid subscriptions. While they all offer various rates and size limits, the 2TB capacity is provided by them all and using that; you can get a feel for what value they offer.

2TB Storage Google Drive OneDrive Dropbox
$12.49 $13.70 $15.39

Going by price alone, then Google Drive is your best option. However often, there are other considerations, such as security, file synchronization, and available cloud apps. Talking about your needs with your IT support is the best way to find out what cloud storage best fits.

And the winner is?

Google Drive offers the most data on the free account and is the cheapest for the paid versions. While other factors may mean the OneDrive or Dropbox are better, it would be hard to surpass Google Drive certainly from a beginning users’ point of view.

After using cloud storage for a while, you may have a clearer picture of what you require from your provider. Changing your provider can be completed with a few clicks and downloads. Remember, you’re not locked into anything, so give one of them a go, and you may find that having remote access to your data adds to your productivity and your bottom line.

If you’re unsure what steps to take in performing a cloud migration, then contacting a specialist small business IT support team can help get everything set up for you.